How to Appear in Court by Phone: A Step-by-Step Guide

You might not be able to make your court date. Life happens unexpectedly. But you cannot simply ignore the hearing. Missing court can lead to serious consequences, including a bench warrant for your arrest.

Some courts allow you to appear by phone. Whether you can depends on your court’s rules and the hearing type. Our partner Solo can help you navigate debt collection lawsuits and court proceedings.

Contested hearings with evidence presentation typically require in-person attendance. Uncontested or procedural hearings may allow phone appearances. You need approval before calling in.

Contact the Court Immediately

Call the court the moment you know you cannot attend. Contact your attorney too if you have one. Waiting until the hearing day is too late.

Courts require advance notice to accommodate phone appearances. You must receive explicit approval beforehand. Without approval, you will be marked as a no-show.

Failure to appear can result in a bench warrant. Courts take missed hearings seriously. Your case could be decided without you present.

Check Court Rules for Phone Appearances

Many courts post their rules online. Search your court’s website for telephonic appearance policies. Look for local rules or administrative orders.

If you cannot find information online, call the clerk’s office. Ask specifically about appearing by phone for your hearing type. Document every conversation you have.

Write down the date, time, and name of who you spoke with. Note their exact response. Keep these records in your court file.

Submit a Written Request

Mail a physical request to the court. Detail why you need to appear by phone. Be specific and honest about your circumstances.

Your request should include your case number and hearing date. Explain why in-person attendance is impossible. Provide supporting documentation if possible.

Some courts require formal motions filed by an attorney. Others accept simple written requests from self-represented parties. Check your court’s specific requirements.

Notify the Opposing Party

You must inform the other side of your request. Send notice to the opposing attorney if they have one. If not, notify the opposing party directly.

Some courts require the opposing party’s consent. Others only require that you give notice. Your court’s rules will specify which applies.

Send your notice by certified mail with return receipt. Keep proof of delivery. You may need to show you properly notified them.

Consider Hiring an Attorney

Many courts require attorneys to file telephonic appearance motions. You may need to hire counsel for this purpose. An attorney knows the exact procedures required.

Your attorney can file the Motion for Telephonic Hearing. They will also prepare the Order for Telephonic Hearing. The judge must sign the order approving your request.

If your court allows self-representation, you can draft the motion yourself. Check your local law library for templates. Court staff cannot give legal advice but can provide forms.

An attorney can also appear on your behalf. You would not need to call in at all. Professional representation often leads to better outcomes.

Understand Potential Costs

Some courts use third-party telephonic services. These services charge fees for phone appearances. Costs typically range from $10 to $50.

Ask the court coordinator about fees when you call. Budget for this expense if applicable. The fee is separate from any court filing fees.

The court coordinator can explain how the phone service works. They will provide the phone number and access code. Call in several minutes before your scheduled time.

Prepare for Your Phone Hearing

Find a quiet location with good reception. Eliminate background noise and distractions. Have all your documents organized and ready.

Call in early to test the connection. Speak clearly and directly into the phone. Address the judge as “Your Honor” just like in person.

Wait to be called on before speaking. Do not interrupt other parties. Follow all courtroom etiquette rules as if you were there physically.

Take notes during the hearing. Record any orders or deadlines the judge announces. Follow up in writing to confirm what was decided.

When Phone Appearances Are Not Allowed

Trials typically require in-person attendance. Evidentiary hearings need you there physically. The court must assess witness credibility and review physical evidence.

Arraignments and initial appearances often happen in person. Sentencing hearings usually require physical presence. Serious criminal matters rarely allow phone participation.

If your request is denied, you must attend in person. Make arrangements immediately to be there. Ask for a continuance if you absolutely cannot attend.

A continuance postpones your hearing to a later date. You need a compelling reason for the court to grant one. File your continuance request as soon as possible.